Flow
- Your boardroom will be available for set up approximately 20 minutes before your presentation.
- Boardroom presentations are 20 minutes (including Q&A).
- We guarantee a minimum of 7 Hotel Executives in each Group.
- The Groups to whom you will present are comprised by matching your interests with those of the Hotel Executives .
- You will not present to the same Group of Hotel Executives twice.
Setting
- Layout varies depending on the hotel and room size (U-shape or Conference Style table).
- Each boardroom will include:
- LCD projector (w/wireless remote and speakers)
- Screen
- Flip chart with markers
- Wireless internet
- Not included in your boardroom – laptops, tables and power cords.
- If you require additional equipment in your Boardroom, order directly from CommCo Productions, our AV Provider.
- Click here to print and complete the Audio Visual Form.
- A demo Boardroom will be set up onsite during supplier orientation/badge & event material pickup.
- Stop by to meet a member of the CommCo team and test your laptop with the projector that will be used for your presentation(s).
Audio/Visual Support
- CommCo Productions is our Preferred AV Partner.
- An AV Technician will be assigned to a Boardroom area, and can provide technical assistance including:
- Connecting to the LCD projector/wireless remote/speakers
- Misc. technical support
- A Group Leader will be assigned to each Boardroom, and can provide assistance with:
- Timing
- Insight into Group dynamics
- An AV Technician will be assigned to a Boardroom area, and can provide technical assistance including:
Equipment Notes
- Laptops are not provided; you must supply your own.
- Please bring any/all necessary adapters to connect your laptop to a VGA or HDMI connection for the projector.
- IPads will need an Apple iPad dock connecter to VGA or HDMI adapter.
- Apple laptops will need their VGA or HDMI adapter/”dongle” to hook up to projector.
- The availability of this adapter cannot be guaranteed by CommCo.
- 16:9 widescreen format projection (build all presentations in widescreen format).
Refer to pages 8 – 10 in the Planning Guide for further information on these items.
Please let Stacie Goddard know if we can be of any assistance as you prepare for HotelPoint 2018