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#3 Boardroom Logistics


Each boardroom will include:

  • LCD projector (w/wireless remote and speakers)
  • Projector Screen
  • Wireless internet
  • HDMI and VGA cables

Additional Equipment:

  • Not included in your boardroom – laptops and additional power cords.
  • If you require additional equipment, order directly from our AV Provider, CommCo Productions using the form on this link: NP AV Form
  • IF you plan on bringing your own equipment, be sure to bring additional power/extension cords, as those are not provided.

Special Setup

  • If your presentation requires additional time to setup/breakdown or will require additional setup time from our AV Team, you may be subject to labor costs. Please speak with Emily Wangler if you plan on using a special setup.

Equipment Notes

  • If your device does not have a VGA/HDMI connection, you are responsible for providing any/all necessary adapters, including:
    • IPads – an Apple iPad dock connecter
    • Apple laptops – VGA or HDMI adapter/”dongle”
    • The availability of this adapter cannot be guaranteed by CommCo, so please bring your own.
  • 16:9 widescreen format projection (build all presentations in widescreen format).


  • You will have 25 minutes to setup your Boardroom prior to your start time.
  • Boardroom presentations are 25 minutes (including Q&A).
  • We guarantee a minimum of 7 Chain Executives in each Group.
  • The Groups to whom you will present are comprised by matching your interests with those of the Chain Executives.
  • You will not present to the same Group of Chain Executives twice.


  • Layout varies, either U-shape (pictured below) or Conference Style
  • Want to see a demo Boardroom? Visit us onsite at Supplier Orientation! Stop by to meet a member of the CommCo team and test your laptop with the projector that will be used for your presentation(s).
  • healthpoint #3

Audio/Visual Support

  • An AV Technician will be assigned to a Boardroom area, and can provide technical assistance including:
    • Connecting to the LCD projector/wireless remote/speakers
    • Misc. technical support
  • A Group Leader will be assigned to each Boardroom and can provide assistance with timing and insight into Group dynamics.



  • What does your company do?
  • What differentiates you from your competition?
  • Try to avoid providing a full company history – 25 minutes goes by quickly!


  • Highlight your Company’s innovations!
  • Share tangible results: use case studies, highlight your expertise.
  • If a current customer is in the Boardroom and you would like to use them as a case study, their permission is necessary – please contact Sharmila prior to adding them to your presentation.
  • Include key industry data points that support your offerings (don’t drown them in statistics).
  • Articulate your understanding of the current challenges (if any) in your environment.
  • If possible, make your presentation interactive with the group.


  • Summarize key point(s).
  • Suggest next step.
  • Q&A needs to be covered in your 25 minutes.

Please don’t hesitate to contact Jaime with any questions or concerns!
Contact: Jaime Hewson (Event Support Executive)
Direct (603) 570-6137

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