September 29 – October 2, 2024
Hyatt Regency Grand Cypress
Orlando, Florida

Innovating the Restaurant Environment

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#7 Shipping and Order Forms


Room Drop Form

– Deadline: 9/20/19
  • If you have an item to offer the Chain Executives that demonstrates your product offerings, consider doing a room drop
  • We have received feedback from Executives that less is more and that the item’s focus should be a business one.
  • Check with Nikki or Jason prior to purchasing items as some hotels have strict guidelines around what can be room dropped.
  • Be conscious of the weight and size of your item.
  • Delivery fees apply.


Shipping Form

– Deadline: 9/26/19 Form must be submitted before items are received by hotel.
  • If you plan to ship literature, materials, or room drop items to the hotel, keep in mind:
    • The hotel cannot store large items.
    • Shipments should arrive Thursday, September 26 – no earlier or storage fees will apply.
    • Avoid Saturday deliveries – extra charges will apply and not all Hotels are setup to receive Saturday deliveries.


Food & Beverage Form

– Deadline: 9/20/19
  • RestaurantPoint provides light snacks/refreshments throughout the day.
  • If you would like to provide the Executives with food or beverages in your Boardroom meetings, those items need to be arranged for/purchased directly with the hotel.
  • Make arrangements by contacting Sarene at
  • All orders are subject to approval by CPMG.
  • The hotel does not permit outside food and beverage in the Boardrooms or One-on-One meeting area.


Audio Visual Form

– Deadline: 9/18/19 To receive a 20% discount.
  • If you require anything other than what we provide in your Boardroom and One-on-One location (i.e. digital screen, TV, etc.), you may order those items through our Audio/Visual Partner, Commco Productions.
  • If you have specific questions, please call CommCo Productions at (407) 494-5587.


Nikki Rousseau
Direct 603-379-8522 | Main (603) 964-4022

#4 One on One Logistics


Monday and Tuesday afternoons are set aside for One-on-One meetings with Chain Executives. Each Supplier Company has a designated area of their own to meet privately with Executives. This location also provides your team with an area that can be used when not in a Boardroom session.

  • Each meeting is 15 minutes in length.
  • There is a 5-minute transition time between meetings.
  • A message will prompt the end of one meeting and start of the next.


  • 8’ x 8’ Backdrop Unit
  • 30” Round Skirted Table
  • 4 Chairs
  • Power Strip (5amp/500 Watt)
  • IWireless Internet
  • If you require additional equipment in your One-on-One location, please order directly from CommCo Productions
  • Click here to print and complete the Audio Visual Form.

Additional Tables

  • Additional tables for overflow meeting space are available throughout the One-on-One Space.
  • These tables are not assigned to a One-on-One location and may not be moved.
  • There is not an additional table for every One-on-One location; they are to be shared, then vacated as soon as your meeting is complete.

#4 1-1

Nikki Rousseau
Direct 603-379-8522 | Main (603) 964-4022

#3 Boardroom Logistics



Each boardroom will include:

  • LCD projector (w/wireless remote and speakers)
  • Projector Screen
  • Wireless internet
  • HDMI and VGA cables

Additional Equipment:

  • Not included in your boardroom – laptops and additional power cords.
  • If you require additional equipment, order directly from our AV Provider, CommCo Productions using the form on this link: RPE AV Form
  • IF you plan on bringing your own equipment, be sure to bring additional power/extension cords, as those are not provided.

Special Setup

  • If your presentation requires additional time to setup/breakdown or will require additional setup time from our AV Team, you may be subject to labor costs. Please speak with Jason Wood if you plan on using a special setup.

Equipment Notes

  • If your device does not have a VGA/HDMI connection, you are responsible for providing any/all necessary adapters, including:
    • IPads – an Apple iPad dock connecter
    • Apple laptops – VGA or HDMI adapter/”dongle”
    • The availability of this adapter cannot be guaranteed by CommCo, so please bring your own.
  • 16:9 widescreen format projection (build all presentations in widescreen format).


  • You will have 20 minutes to setup your Boardroom prior to your start time.
  • Boardroom presentations are 20 minutes (including Q&A).
  • We guarantee a minimum of 7 Chain Executives in each Group.
  • The Groups to whom you will present are comprised by matching your interests with those of the Chain Executives.
  • You will not present to the same Group of Chain Executives twice.


  • Layout varies, either U-shape (pictured below) or Conference Style
  • Want to see a demo Boardroom? Visit us onsite at Supplier Orientation! Stop by to meet a member of the CommCo team and test your laptop with the projector that will be used for your presentation(s).
  • healthpoint #3

Audio/Visual Support

  • An AV Technician will be assigned to a Boardroom area, and can provide technical assistance including:
    • Connecting to the LCD projector/wireless remote/speakers
    • Misc. technical support
  • A Group Leader will be assigned to each Boardroom and can provide assistance with timing and insight into Group dynamics.



  • What does your company do?
  • What differentiates you from your competition?
  • Try to avoid providing a full company history – 20 minutes goes by quickly!


  • Highlight your Company’s innovations!
  • Share tangible results: use case studies, highlight your expertise.
  • If a current customer is in the Boardroom and you would like to use them as a case study, their permission is necessary – please contact Sharmila prior to adding them to your presentation.
  • Include key industry data points that support your offerings (don’t drown them in statistics).
  • Articulate your understanding of the current challenges (if any) in your environment.
  • If possible, make your presentation interactive with the group.


  • Summarize key point(s).
  • Suggest next step.
  • Q&A needs to be covered in your 20 minutes.

Please let Jason Wood our Sales Manager, or Nikki know if they can be of any assistance as you prepare for this Event.

Nikki Rousseau
Direct 603-379-8522 | Main (603) 964-4022

#2 Hotel, Sunday Optional Activities


Hotel Accommodation- please be sure to book ASAP to ensure our reduced rate!

  • Please check first with your Company’s Event Contact to make sure your hotel reservation has been made. 
  • If not; Click Here to book now and ensure you receive the discounted rated.
  • Cancellation Policy –

Cancellation: Your reservation requires a two-night room and tax deposit to be collected at the time your reservation is made. This two-night deposit will apply to the first night of your stay and the last. Should you cancel your reservation in its entirety after August 30, 2019; the full two-night deposit will be forfeited. Should you change your reservation after August 30, 2019 to arrive later than what your original reservation was confirmed for; or depart sooner; the deposit paid for that first/last night will be forfeited.

Golf Tournament

  • Join Chain Executives on Sunday, September 29th at 7am for the RestaurantPoint East Golf Tournament.
  • The fee to participate is $225 per person & $75 for club rental if needed.
  • Space is limited and available on a first come, first served basis.
  • If interested, Sign Up Here
  • We recommend a Saturday night hotel stay.

Zilker Brewing Company Tour

  • Join Chain Executives on Sunday, September 29th at 9:45am for the Zilker Tour.
  • The cost to participate is $245 per person. 
  • Space is limited and available on a first come, first served basis.
  • If interested, Sign Up Here
  • We recommend a Saturday night hotel stay.

Refer to pages 21-22 in the Planning Guide for further information on these items.

Nikki Rousseau
Direct 603-379-8522 | Main (603) 964-4022