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• If you have an item to offer the Chain Executives that demonstrates your product offerings, consider doing a room drop
• We have received feedback from Executives that less is more and that the item’s focus should be a business one.
• Check with Nikki or Jason prior to purchasing items as some hotels have strict guidelines around what can be room dropped.
• Be conscious of the weight and size of your item.
• Delivery fees apply.

• If you plan to ship literature, materials, or room drop items to the hotel, keep in mind:
  • The hotel cannot store large items.
  • Shipments should arrive Thursday, September 26 – no earlier or storage fees will apply.
  • Avoid Saturday deliveries – extra charges will apply and not all Hotels are setup to receive Saturday deliveries.

• RestaurantPoint provides light snacks/refreshments throughout the day.
• If you would like to provide the Executives with food or beverages in your Boardroom meetings, those items need to be arranged for/purchased directly with the hotel.
• Make arrangements by contacting Sarene at sarene.cain@marriott.com
• All orders are subject to approval by CPMG.
• The hotel does not permit outside food and beverage in the Boardrooms or One-on-One meeting area.

• If you require anything other than what we provide in your Boardroom and One-on-One location (i.e. digital screen, TV, etc.), you may order those items through our Audio/Visual Partner, Commco Productions.
• If you have specific questions, please call CommCo Productions at (407) 494-5587.

• 8’ x 8’ Backdrop Unit
• 30” Round Skirted Table
• 4 Chairs
• Power Strip (5amp/500 Watt)
• IWireless Internet
• If you require additional equipment in your One-on-One location, please order directly from CommCo Productions
• Click here to print and complete the Audio Visual Form.

• Additional tables for overflow meeting space are available throughout the One-on-One Space.
• These tables are not assigned to a One-on-One location and may not be moved.
• There is not an additional table for every One-on-One location; they are to be shared, then vacated as soon as your meeting is complete.

• Not included in your boardroom – laptops and additional power cords.
• If you require additional equipment, order directly from our AV Provider, CommCo Productions using the form on this link: RPE AV Form
• IF you plan on bringing your own equipment, be sure to bring additional power/extension cords, as those are not provided.

• If your presentation requires additional time to setup/breakdown or will require additional setup time from our AV Team, you may be subject to labor costs. Please speak with Jason Wood if you plan on using a special setup.

• If your device does not have a VGA/HDMI connection, you are responsible for providing any/all necessary adapters, including:
• IPads – an Apple iPad dock connecter
• Apple laptops – VGA or HDMI adapter/”dongle”
• The availability of this adapter cannot be guaranteed by CommCo, so please bring your own.
• 16:9 widescreen format projection (build all presentations in widescreen format).

• You will have 20 minutes to setup your Boardroom prior to your start time.
• Boardroom presentations are 20 minutes (including Q&A).
• We guarantee a minimum of 7 Chain Executives in each Group.
• The Groups to whom you will present are comprised by matching your interests with those of the Chain Executives.
• You will not present to the same Group of Chain Executives twice.

• Layout varies, either U-shape (pictured below) or Conference Style
• Want to see a demo Boardroom? Visit us onsite at Supplier Orientation! Stop by to meet a member of the CommCo team and test your laptop with the projector that will be used for your presentation(s).

• An AV Technician will be assigned to a Boardroom area, and can provide technical assistance including:
• Connecting to the LCD projector/wireless remote/speakers
• Misc. technical support
• A Group Leader will be assigned to each Boardroom and can provide assistance with timing and insight into Group dynamics.

YOUR PRESENTATION

Beginning

• What does your company do?
• What differentiates you from your competition?
• Try to avoid providing a full company history – 20 minutes goes by quickly!

Please let Jason Wood our Sales Manager, or Nikki know if they can be of any assistance as you prepare for this Event.

Nikki Rousseau
Direct 603-379-8522 | Main (603) 964-4022
nikki.rousseau@cpmgevents.com ● cpmgevents.com